Student Attendance and Participation Policy

Document Title: Student Attendance Policy
Document Number: SAP-001
Effective Date: June 8, 2024
Review Date: June 8, 2025

1. Introduction

Rosehill College is committed to fostering a learning environment that promotes academic success and personal development. Attendance is a critical component of this commitment.

2. Purpose

The purpose of this policy is to:

  • Define attendance requirements for students.
  • Establish procedures for monitoring attendance.
  • Outline responsibilities and consequences related to attendance.

3. Scope

This policy applies to all students enrolled in courses at Rosehill College, including full-time, part-time, domestic, and international students.

4. Definitions

  • Attendance: Presence in scheduled classes, tutorials, laboratories, and other course-related activities.
  • Absence: Failure to attend scheduled classes without prior approval or valid reason.

5. Attendance Requirements

5.1 Minimum Attendance Rate

  • Requirement: Students must attend at least 80% of their scheduled classes.
  • Recording: Attendance is recorded daily using Daily Class Attendance Sheets and entered into the Student Management System on a weekly basis.

5.2 Excused Absences

  • Valid Reasons: Illness, medical appointments, family emergencies, or other approved reasons.
  • Documentation: Students must provide valid documentation (e.g., medical certificate) for excused absences.

5.3 Notification of Absence

  • Procedure: Students must notify the college in advance of any anticipated absences and provide supporting documentation.

5.4 Excessive Absences

  • Threshold: Absences exceeding 20% of scheduled classes are considered excessive.
  • Consequences: May result in warnings, interventions, or disciplinary actions.

6. Monitoring Attendance

6.1 Attendance Monitoring

  • Daily Check: Attendance is monitored daily using Daily Class Attendance Sheets.
  • Weekly Review: Attendance records are reviewed weekly and entered into the Student Management System to identify students at risk of not meeting attendance requirements.

6.2 Intervention Strategies

  • Identification: Students at risk of not meeting attendance requirements are identified through monitoring.
  • Intervention: Students are required to participate in intervention strategies, including meetings with academic advisors and developing action plans.

7. Responsibilities

7.1 Students

  • Compliance: Adhere to attendance requirements.
  • Notification: Notify the college of any anticipated absences and provide required documentation.

7.2 Academic Staff

  • Monitoring: Record attendance regularly.
  • Support: Provide support and guidance to students struggling with attendance.
  • Intervention: Implement intervention strategies for students at risk.

7.3 Administration and Student Support Officer

  • Records Management: Maintain accurate attendance records.
  • Communication: Notify students of attendance policies and procedures.

8. Consequences of Non-Compliance

8.1 Warnings

  • First Warning: Issued when a student’s attendance falls below 80% for the first time.
  • Second Warning: Issued if attendance remains below 80% despite initial intervention.

8.2 Academic Consequences

  • Course Impact: May affect eligibility to continue in or complete the course.

8.3 Disciplinary Actions

  • Suspension: Temporary suspension for severe or repeated non-compliance.
  • Expulsion: Expulsion from the college for ongoing non-compliance or misconduct related to attendance.

9. Procedures

9.1 Recording Attendance

  • Daily Entry: Instructors record attendance using Daily Class Attendance Sheets at the start of each class.
  • Review: Administration reviews attendance records weekly to identify issues.

9.2 Addressing Absences

  • Notification: Students must inform the college of absences in advance.
  • Follow-Up: Administration follows up on unnotified absences to determine reasons.

9.3 Intervention Process

  • Identification: Students at risk are identified through regular reviews.
  • Meeting: Arrange meetings with academic advisors to discuss attendance issues.
  • Action Plan: Develop and implement an action plan to address issues.

10. Review and Continuous Improvement

10.1 Regular Monitoring

  • Frequency: Attendance is monitored continuously throughout each term.
  • Reports: Generate reports to review trends and identify areas for improvement.

10.2 Annual Review

  • Policy Review: Review the Student Attendance Policy annually.
  • Update: Update the policy based on feedback and regulatory changes.
  • Review Date: June 8, 2025

11. Contact Information

For any inquiries or concerns regarding attendance, please contact:

Rosehill College
Level 2 & 4, 616-620 Harris Street, Ultimo NSW 2007, Australia
Phone: +61 (02) 7228 0008

Rosehill College
Empowering your educational and professional journey